What is the significance of OMB Memos 99-18 and M-13-13 in relation to PIAs?

• A. They define the penalties for non-compliance
• B. They establish requirements and guidelines for conducting PIAs
• C. They are guidelines for data encryption
• D. They regulate data storage methods

Answer: (B)

The significance of OMB Memos 99-18 and M-13-13 in relation to Privacy Impact Assessments (PIAs) lies in the establishment of requirements and guidelines for conducting these assessments. These memos set a framework for federal agencies to evaluate the impacts that their information systems have on the privacy of individuals.

OMB Memo 99-18 introduced the requirement that agencies conduct PIAs when developing or procuring information technology that collects personally identifiable information (PII). This memo emphasized the need to assess how data is collected, used, retained, and shared, thus ensuring that privacy considerations are integrated into the design and operation of IT systems from the outset.

OMB Memo M-13-13 further reinforced this directive by providing detailed guidance on the PIA process, such as when a PIA should be conducted, what information should be included in a PIA, and how to make the findings available to the public. It aims to promote transparency and accountability in the management of PII, highlighting the importance of evaluating privacy risks and incorporating appropriate safeguards.

The focus of these memos is on enhancing privacy protection and ensuring compliance with applicable laws and regulations rather than defining penalties for non-compliance, providing data encryption guidelines, or regulating data storage methods